Bid & Proposal Awards

MESA CITY COUNCIL MEETING OF March 1, 2010

Purchase of a Replacement Enterprise Document Management System for the Police Department (Majority Funded by 2009 Edward Byrne Memorial Justice Grant [JAG]) (Citywide)
The Purchasing Division recommends awarding contract to HP Direct at $25,908.00 and DELL at $282,725.82, for a combined total of $308,633.82, including applicable taxes.

Supply Contract for Industrial Supplies for Citywide Use (Citywide)
The Purchasing Division recommends authorizing a nine month supply contract with Grainger in the amount of $300,000.00, including applicable sales tax, based on estimated requirements.

Two Month Extension of the Term Contract for Tires for the Warehouse and Fire Maintenance Inventory (Citywide)
The Purchasing Division recommends authorizing a two month extension with Goodyear Tire & Rubber Company in the amount of $50,000.00, including applicable sales tax, based on estimated requirements. 

Purchase of One (1) New Armored Vehicle Tactical Ramp System (Fully Funded by Federal Homeland Security Grant Program, Law Enforcement Terrorism Prevention Activities Grant) (Sole Source) (Citywide)
 The Purchasing Division recommends accepting the sole source bid from Patriot3 Inc. at $87,421.64, including applicable use tax.

Purchase of One (1) Replacement Mobile Bomb Command Vehicle (Fully Funded by Federal Homeland Security Grant Program, Law Enforcement Terrorism Prevention Activities Grant) (Citywide)
The Purchasing Division recommends awarding the contract to Braun Northwest Inc. dba SAA at $228,096.00, including applicable use tax.

MESA CITY COUNCIL MEETING OF February 22, 2010

Purchase of a New Bomb Robot for the Police Department (Fully Funded by Federal Homeland Security Grant Program, FY 09/10 Urban Area Security Initiative Grant) (Sole Source) (Citywide)
The Purchasing Division recommends accepting the sole source bid from ICOR Technology, Inc. at $69,030.72, including applicable use tax.

Purchase of Two (2) New Chemical Identification Kits for the Fire Department (Fully Funded by Federal Homeland Security Grant Program, FY 09/10 Urban Area Security Initiative Grant) (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsible and responsive bidder, Fisher Safety at $150,000.00, including applicable use tax.

Purchase of Two (2) Replacement Hybrid Automated Side-Loading Refuse Trucks for the Solid Waste Management Department (Citywide)
The Purchasing Division recommends authorizing purchase from the lowest, responsible and responsive bidder, Rush Truck Center at $605,513.97, including applicable sales tax.

Purchase of Four (4) New DNA Liquid Handling Instruments for the Police Department (Fully Funded by the National Institute of Justice Solving Cold Cases with DNA Grant and Arizona Criminal Justice Commission Forensics DNA Backlog Grant) (Sole Source) (Citywide)
The Purchasing Division recommends awarding the contract to sole source bidder, Qiagen, Inc. at $135,728.00, including applicable use tax.

Contract for Slide Gates, Sludge Plug and Miscellaneous Valve Work for the Water Resources Department (Citywide)
The Purchasing Division recommends awarding the contract to the highest scored proposal, Currier Construction, Inc. at $583,857.00. 

Term Contract for Sodium Hypochlorite for the Water Resources Department (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsible and responsive bidder, HASA Inc. at $315,400.00 annually, based on estimated requirements.

Purchase of One (1) Replacement Armored S.W.A.T. Vehicle for the Police Department (Fully Funded by the Federal Homeland Security Grant Program, FY 09/10 Urban Area Security Initiative Grant) (Citywide)
The Purchasing Division recommends authorizing purchase from the lowest, responsible and responsive bidder, The Armored Group at $248,154.72, including applicable use tax.

MESA CITY COUNCIL MEETING OF February 8, 2010

Term Contract for Hazardous Materials Protective Ensembles for the Fire Department (Sole Source) (Fully Funded by Federal Homeland Security Grant Program, Urban Area Security Initiative Grant) (Citywide)
The Purchasing Division recommends awarding the contract to sole source bidder, Trelleborg-Viking Inc. at $65,387.52, including applicable use tax.

Purchase of New and Replacement Furniture and Chairs for the City Prosecutor Office (Fully Funded by the Series 2009 Bond Funds) (Citywide)
The Purchasing Division recommends authorizing purchase from Goodmans Interior Structures at $62,632.04, including applicable taxes. 

Purchase of One (1) Replacement K-9 SUV for the Police Department (Fully Funded Asset Forfeiture [RICO] Funds) (Citywide)
The Purchasing Division recommends authorizing purchase from Midway Chevrolet at $48,982.96, including up-fitting costs and applicable sales tax. 

Purchase of Personal Computers, Laptops and Monitors for the City’s Cycle Replacement Program for the Information Technology Department (Tax Exempt Lease) (Citywide)
The Purchasing Division recommends authorizing purchase from Dell, Inc., at $259,942.01, including applicable sales tax. 

MESA CITY COUNCIL MEETING OF January 25, 2010

Purchase of Equipment for Three (3) Additional Chlorine Gas Feed Systems for the Water Resources Department (Sole Source) (Citywide)
The Purchasing Division recommends authorizing purchase from the sole source bidder, Engineered Sales Company at $136,247.90, including applicable use tax.  

Purchase and Installation of a Distributed Antenna System for the Arts and Cultural Department, Mesa Arts Center (Fully Funded by Public Safety Bonds) (Citywide)
The Purchasing Division recommends awarding the contract to the highest scored proposal, TriPower Group, Inc. at $248,160.00, including applicable use tax. 

Term Contract for Insecticidal Coatings for Manhole and Sewer Cleanouts for the Water Resources Department (Single Bid) (Citywide)
The Purchasing Division recommends authorizing purchase from the single bidder, JABco at $37,382.40, including applicable use tax.   

Purchase of a Mobile Dispatch and Service Order Scheduling System for the Water Resources and Energy Resources Departments (Citywide)
The Purchasing Division recommends awarding the contracts to GE Energy Management Services, Inc. at $787,865.38, CLH International, Inc. at $94,479.40, purchasing various system components at $46,281.00, 10% project contingencies at $92,862.58, including applicable taxes.  In addition, support and maintenance for years two through five at $122,518.39, and other support and maintenance for years two through five estimated at $145,000.  The combined total is $1,289,006.75.

Renewal of the Term Contract for Water Treatment Chemicals for Materials and Supply (Citywide)
The Purchasing Division recommends authorizing purchase Brenntag Pacific Inc. at $20,000.00 and DPC Enterprises LP at $70,000.00, including applicable sales tax. 

Renewal of the Term Contract for Rock and Concrete Materials for the Energy Resources, Water Resources and Transportation Departments (Citywide)
The Purchasing Division recommends renewing primary and secondary contracts with various vendors for a combined total award of $1,686,704.73 annually, based on estimated requirements, including applicable sales tax. 

Term Contract for Vehicle/Apparatus Decals and Graphics for the Fire and Police Departments (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Space-Rite Industries at $40,000.00 annually, based on estimated requirements for the Fire and Police Departments.

MESA CITY COUNCIL MEETING OF January 11, 2010

Purchase of Replacement Air Diaphragm Pumps and Vertical Centrifugal Pumps with Appurtenances for the Water Resources Department (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Phoenix Pumps, Inc. at $131,151.35, including applicable sales tax.

Purchase of a New Audio/Video System for the Police Department (Fully Funded by Asset Forfeiture [RICO] Funds) (Citywide)    
The Purchasing Division recommends authorizing purchase from the State of Arizona contract with ExhibitOne at $114,844.17.  

Purchase of Six (6) Replacement Vehicles for Various City Departments (Citywide)
The Purchasing Division recommends authorizing purchase from State of Arizona contracts with multiple vendors at $199,570.63, including applicable sales tax.

Purchase of One (1) Class 8 Conventional Tractor (Semi-Cab & Chassis) for the Mesa Fire Department (Mesa Contract #2009130) (Fully Funded by Federal Homeland Security Program, 2008 Urban Area Security Initiative Grant) (Citywide)
The Business Services Department recommends purchase from the contract with McCandless of Arizona at $116,959.66, including applicable sales tax.

Term Contract for Apparatus Intercom Equipment for the Fire Department (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Creative Communications Sales and Rentals, Inc. at $47,744.67, including applicable sales tax.

Purchase of Four (4) Replacement Rapid Mixer Drives with Motors for the Water Resources Department (Citywide)
The Purchasing Division recommends authorizing purchase from the sole source bidder, Philadelphia Mixing Solutions Ltd. at $66,887.04, including applicable use tax. 

Term Contract for Dust and Erosion Control Services and Acrylic Copolymer for the Development and Sustainability Department (Fully Funded through Mesa’s Federal Environmental Compliance Fee Revenue) (Citywide)
The Purchasing Division recommends awarding the contract to International Soil Technologies, LLC d.b.a. SoilWorks at $100,000.00 annually, including applicable sales tax, and based on estimated requirements.

Renewal of the Term Contract for Asphalt Materials for the Transportation Department (Fully Funded by Transportation Sales Tax) (Citywide)
The Purchasing Division recommends renewal of the contract with Vulcan Materials Company at $700,000.00 annually, and Mesa Materials to $150,000.00 annually, for the combined total contract amount of $850,000.00.

Term Contract for Traffic Signal Uninterruptible Power Supply Units for the Transportation Department (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsible and responsive bidder, Phoenix Highway Products, Inc. at $106,972.75 annually, based on estimated requirements.

Purchase of a Replacement Voice Logging Recorder for the Police Department (Fully Funded by American Recovery and Reinvestment [ARRA], Justice Assistance Grant) (Citywide)
The Purchasing Division recommends authorizing purchase from the State of Arizona contract with Goserco, Inc. at $295,100.00, including applicable sales tax.

Purchase of a Leak Detection System for the Water Resources Department (Citywide)
The Purchasing Division recommends awarding the contract to the sole source, Fluid Conservation Systems, Inc. at $148,473.60, including applicable use tax.

MESA CITY COUNCIL MEETING OF December 14, 2009

Purchase of a Refurbished Westfalia® Centrifuge Bowl, Tile Replacement and Scroll Repair for the Water Resources Department (Sole Source) (Citywide)
The Purchasing Division recommends authorizing purchase and repair from the sole source bidder, GEA Westfalia® Separator, Inc. at $170,966.65, including applicable use tax.   

Term Contract for LED Modules for Pedestrian and Traffic Control Signals for the Materials and Supply Warehouse (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsible and responsive bidder, Leotek Electronics USA Corp. at $288,234.94 annually, based on estimated requirements.  

Renewal of the Term Contract for Irrigation Well Inspection, Maintenance and Repair for the Pinal Water Farms for the Engineering Department (Citywide)
The Purchasing Division recommends authorizing the renewal of a two-year contract with Coolidge Engine & Pump at $85,000.00 and John Hoover Well Services at $85,000.00 annually, including applicable sales tax, for the combined contract total of $170,000.00.

MESA CITY COUNCIL MEETING OF December 7, 2009

Term Contract for 15kV Electric Aluminum Cable for the Energy Resources Department (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Wesco Distribution at $159,163.49, including applicable use tax.

Term Contract for Reduced Pressure Principle Backflow Prevention Assemblies for the Materials and Supply Warehouse (Citywide)
The Purchasing Division recommends authorizing purchase from the lowest, responsive and responsible bidder, Arizona Waterworks Supply at $85,664.93, including applicable sales tax.   

Term Contract for Replacement Badger Fire System Water Meters for the Water Resources Department (Sole Source) (Citywide)
he Purchasing Division recommends authorizing purchase from the sole source bidder, BadgerMeter, Inc. at $198,413.96, including applicable use tax. 

Change Order for the Traffic Control Sign Material and Sign Imaging Contract for the Transportation Department (Citywide)
The Purchasing Division recommends approving the change order to increase the contract by $84,438.75 with Safeway Sign Company from $361,023.17 to $445,461.92.

Purchase of Twenty-Five (25) Replacement Vehicles for Various City Departments
(Citywide)
The Purchasing Division recommends authorizing purchase from the State of Arizona contracts with multiple vendors at $681,031.03, including applicable sales tax.

Contract Extension and Dollar Limit Increase for Cationic Emulsion Polymer for the Water Resources Department (Citywide)
The Purchasing Division recommends a six-month contract extension and increasing the contract amount by $200,000 with Polydyne Inc. from $307,419.60 to 507,419.60.

Term Contract for Pad Mounted Three Phase Switchgear for Materials and Supply (Citywide)
The Purchasing Division recommends authorizing purchase from the lowest, responsive and responsible bidder, G & W Electric at $67,730.22, including applicable sales tax. 

MESA CITY COUNCIL MEETING OF November 16, 2009

Purchase of a Cold Planer Attachment for the Transportation Department (Fully Funded by Transportation Sales Tax Revenues) (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Empire Machinery, a Mesa business, at $27,731.03, including applicable sales tax.

Purchase of Forty (40) Replacement Vehicles for the Police Department (citywide) 
The Purchasing Division recommends authorizing purchase from the State contract with Five Star Ford at $1,511,465.20, including applicable sales tax.

Purchase and Installation of Signage for the Arts and Cultural Department, Mesa Arts Center (Fully Funded by Alliance Funding) (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Airpark Signs & Graphics at $44,082.10, including applicable sales tax.  

Purchase of a Replacement Three Wheel Turret Trailer for the Energy Resources Department (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Sauber Mfg. Co. at $67,856.44, including applicable sales tax.

MESA CITY COUNCIL MEETING OF November 2, 2009

Dollar Limit Increase for Residential Refuse Containers for the Solid Waste Department (Citywide)
The Purchasing Division recommends increasing the purchase order by $78,800.00 to the original contract with Rehrig Pacific from $675,671.71 to $754,471.71 annually.

Purchase of Replacement Firefighting Nozzle Tips for the Fire Department (Citywide)
The Purchasing Division recommends authorizing purchase from the lowest, responsible and responsive bidder, First In, Inc. at $49,683.65.

Purchase of Google Search Hardware and Software for the city's Intranet Site for the Information Technology Department (Citywide)
The Purchasing Division recommends authorizing purchase from the State of Arizona Contract with Dell Marketing L.P. at $40,483.20, including applicable taxes.

Purchase of Two (2) Replacement Heavy Duty Construction Grade Trucks for the Water Resources Department (Fully Funded by FY 09/10 Vehicle Replacement Fund) (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, McCandless of Arizona at $226,570.92, including applicable sales tax.

Purchase of One (1) Replacement K-9 SUV for the Police Department (Fully Funded Asset Forfeiture [RICO] Funds) (Citywide)
The Purchasing Division recommends authorizing purchase from the State of Arizona contract with Midway Chevrolet at $48,371.18, including up-fitting costs and applicable sales tax.

Term Contract for a Pawnbroker-Secondhand Store Information Database for the Police Department (Fully Funded Pawn Transaction Fee Revenues) (Citywide)
The Purchasing Division recommends awarding the contract to the highest scored proposal, LeadsOnline LLC at $32,242.00 annually.   

Renewal of the Term Supply and Maintenance Contract for Fire Extinguishers for the Fire Department (Citywide)
The Purchasing Division recommends authorizing a one-year renewal through the contract with American Fire Equipment Sales and Service Corp. at $43,320.00, including applicable sales tax.  

Purchase of Systems Furniture for the Mesa City Court (Fully Funded Law Enforcement Capital Bonds) (Citywide)
The Purchasing Division recommends authorizing purchase from the State Contract with Goodmans Interior Structures at $477,407.50, including applicable taxes.

MESA CITY COUNCIL MEETING OF October 19, 2009

Dollar Limit Increase for Aluminum Sulfate for the Water Resources Department (Citywide)
The Purchasing Division recommends increasing the purchase order by $74,000.00 to the original contract with General Chemical Performance Products from $156,860.00 to $230,860.00 annually.

Term Contract for Firefighting Foam for the Fire Department (Citywide)
The Purchasing Department recommends awarding the contract to the lowest, responsible and responsive bidder, L. N. Curtis & Sons at $40,000.00 annually, based on estimated requirements.

Term Contract for Gradation Glass Beads for Pavement Markings for the Materials & Supply Warehouse (Citywide)
The Purchasing Division recommends authorizing purchase from Potters Industries, Inc. at $55,000.00 annually, based on estimated requirements.

Term Contract for Helicopter Engine Parts for the Police Department, Aviation Unit (Citywide)
The Purchasing Division recommends awarding the contract to the lowest,
responsible and responsive bidder, AeroMaritime America Inc., a Mesa business,
at $390,000.00 annually, based on estimated requirements.

Purchase of Storage Area Network Hardware for the Police Department from Various Cooperative Contracts (Citywide)
The Purchasing Division recommends authorizing purchase from multiple vendors through various cooperative contracts with GTSI Corporation at $38,825.44, IT Partners at 69,622.18, Dell Marketing LP at $13,230.33, Hewlett Packard at $86,034.44, and Insight at $79,704.29, including applicable taxes.  The combined purchase total is $287,416.68.

Purchase of Aircraft Surveillance Camera Equipment for the Police Department (Fully Funded Public Safety Bond) (Citywide)
The Business Services Department recommends awarding the contract to the lowest, responsible and responsive bidder, Aero Avionics, Inc. dba AeroServices at $751,669.25, including applicable use tax.

MESA CITY COUNCIL MEETING OF October 5, 2009

Purchase of Two (2) Replacement Fire Pumper Trucks for the Fire Department (Fire Bond Funded) (Citywide)
The Purchasing Division recommends authorizing purchase from Pierce Manufacturing, Inc. at $1,064,289.65, including applicable use tax.

Purchase of One (1) Replacement Used Helicopter for the Police Department (Fully Funded Public Safety Bond) (Citywide)
The Purchasing Department recommends awarding the contract to the lowest, responsible and responsive bidder, Len Jablon Helicopters, Inc. at $844,800.00, including applicable use tax.

MESA CITY COUNCIL MEETING OF September 21, 2009

Term Contract for Aftermarket Parts for Automobiles and Light Duty Trucks for the Fleet Services Department (Citywide)
The Purchasing Division recommends awarding the contract to the highest scored proposals, Tri-City Automotive Warehouse, a Mesa business, at $160,000.00, and Mels NAPA Auto Parts, a Mesa business, at $20,000.00, for the combined total award of $180,000.00.  

Purchase of Two (2) Replacement Utility Vehicles and One (1) Replacement Greens Mower for the Parks, Recreation and Commercial Facilities Department (Citywide)
The Purchasing Division recommends authorizing purchase with Simpson Norton Corporation at $65,769.47, including applicable sales tax.  

Term Contract for Stockless Office and Classroom Supplies for Use by all City Departments (Citywide)
The Purchasing Division recommends awarding the contract to the highest scored proposal from WIST Office Products at $975,000.00 annually (Mesa’s portion), based on estimated purchases.

MESA CITY COUNCIL MEETING OF September 14, 2009

Renewal of the Term Contract for Automotive Fasteners, Related Hardware and Electrical Supplies for the Fleet Services Department (Citywide)  
The Purchasing Division recommends authorizing the renewal of the contract to Southwestern Supply Company, Inc., a Mesa business, at $42,000.00 annually, based on estimated purchases. 

Renewal of the Term Contract for Automotive and Heavy Duty Truck Brakes and Wheel Parts for the Fleet Services Department (Citywide)
The Purchasing Division recommends authorizing the renewal of the contract to Arizona Brake and Clutch Supply at $165,000.00, CW Carter Company at $7,000.00, and NAPA Auto Parts at $5,000.00, for a combined total of $177,000.00 annually, based on estimated purchases.  

Purchase of Four (4) Replacement Heavy Duty Front Loading Refuse Trucks for the Solid Waste Department (Fully Funded by FY 09/10 Replacement Fund) (Citywide)
The Purchasing Division recommends authorizing purchase from Rush Truck Center at $1,117,580.24, including applicable sales tax.   

Renewal of the Term Contract for Streetlight Lamps, Luminaires and Components for the Materials & Supply Warehouse (Citywide) 
The Purchasing Division recommends authorizing the renewal of the contract with, HD Supply Utilities Ltd. at $165,000.00, North Coast Electric Co. at $60,000.00 and Border States Electric Supply at $40,000.00, for a total of $265,000.00 annually.

MESA CITY COUNCIL MEETING OF August 31, 2009

Term Supply Contract for Disposable Medical Examination Gloves for the Fire Department (Citywide)
The Purchasing Division recommends awarding the contract to the highest scored vendor, Bound Tree Medical, LLC at $45,000.00 annually, based on estimated purchases.  

Renewal of the Term Supply Contract for Library Spoken Word Materials for the Library (Citywide)
The Purchasing Division recommends authorizing renewal of the contract with BBC Audiobooks America at $15,000.00 and Books on Tape, Inc. at $30,000.00 for the total renewal contract of $45,000.00, based on estimated annual purchases.

Renewal of the Term Contract for Recapping of Tires for the Materials and Supply Warehouse (Citywide)
The Purchasing Division recommends authorizing renewal of the contract with Michelin North America, Inc. at $423,616.88 and Roberts Tire Sales, Inc., a Mesa business, at $141,205.63 for a combined total award of $564,822.51 annually, based on estimated requirements.

Term Supply Contract for Water Meter Boxes and Lids for the Materials and Supply Warehouse (Citywide)
The Purchasing Division recommends awarding the contract to Farnsworth Wholesale Company, a Mesa business, at $69,009.97, based on estimated annual purchases. 

 MESA CITY COUNCIL MEETING OF August 24, 2009

Renewal of the Term Supply Contract for Automotive Lubricant and Oil Products for the Fire and Fleet Services Departments (Citywide)
The Purchasing Division recommends authorizing purchase from the State of Arizona contract with Brown Evans Distributing Company at $251,000.00, based on estimated annual purchases.

Renewal of the Term Supply Contract for Children’s Mass Market Paperback Books for the Library (Citywide)
The Purchasing Division recommends authorizing renewal of the contract with Book Wholesalers Inc. dba BWI at $15,000.00, based on estimated annual purchases.  

Renewal of the Term Supply Contract for Large Print Library Books for the Library (Citywide)
The Purchasing Division recommends authorizing renewal of the contract with Thomson Gale Group, Inc. at $29,000.00, based on estimated annual purchases.  

Renewal of the Term Supply Contract for Library Books, Music CDs, Videos/DVDs and Spoken Word Materials for the Library (Citywide)
The Purchasing Division recommends authorizing renewal of the contract with Baker & Taylor, Inc. at $600,000.00 and Ingram Library Services at $20,000.00 for the total renewal contract of $620,000.00, based on estimated annual purchases.  

Renewal of the Term Supply Contract for Landscape Sprinkler Parts & Supplies for the Materials and Supply Warehouse (Citywide)
The Purchasing Division recommends authorizing renewal of the contract with Sprinkler World of AZ, Inc. at $140,000.00, based on estimated annual purchases.  

Term Supply Contract for Printed Utility Bill Coupons for the Mail & Print Services Division (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Century Graphics, Inc. at $33,276.30, including applicable sales tax.

Purchase of Five (5) Ultra Mobile Tactical Personal Computer Systems for the Police Department, SWAT Team (Fully Funded Homeland Security Program, Urban Area Security Initiative Grant) (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible bidder, Technology Advancement Group, Inc. (TAG) at $33,263.55, including applicable use tax.  

Term Contract for Police Vehicle Maintenance and Repair Services for the Police Department (Citywide)
The Purchasing Division recommends awarding the contract to the highest scored proposals:  Five Star Ford (as the primary vendor) at $425,735.00 and Berge Ford (as the secondary vendor) at $141,911.00, based on estimated annual requirements and purchases, for the combined total award is $567,646.00.  

Renewal of the Term Contract for Traffic Paint for the Transportation Department, Field Operations (Citywide)
The Purchasing Division recommends authorizing purchase from the State ADOT contract with Pervo Paint Company at $116,992.16, for the remaining contract period through June 8, 2010, based on estimated purchases.  

Term Supply Contract for Streetlight and Traffic Signal Poles, Mast Arms and Anchor Bolts for the Materials & Supply Warehouse (Citywide)
The Purchasing Division recommends awarding the contract to the lowest, responsive and responsible vendors, Cem-Tec Corporation at $205,131.03, Ameron International at $30,421.25 and Union Metal Corp. at $190,679.81, for a total of $426,232.09.

MESA CITY COUNCIL MEETING OF July 8, 2009

Purchase of Early Intervention Database Software for the Police Department, Internal Affairs (Fully Funded Asset Forfeiture [RICO] Funds) (Citywide)
The Business Services Department recommends awarding the contract to CI Technologies, Inc. at $46,675.20, including applicable use tax. 

Purchase of a Replacement Forklift for the Water Resources Department (Citywide)
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, H & E Equipment Services at $25,440.75, including applicable sales tax.

Term Contract for Police Motorcycle Maintenance and Repair Services for the Police Department (Citywide)
The Business Services Department recommends awarding the contract to Probity Cycle, Inc. at $150,000.00, based on estimated annual purchases.

Purchase of Additional Infrastructure to Expand TOPAZ Radio Coverage (Fully Funded Public Safety Bonds – Partial Reimbursement from TRWC Members) (Citywide)
The Business Services Department recommends awarding the contract to Motorola, Inc. at $293,239.76, including applicable sales tax.

Purchase of Replacement Microwave Network Switches and Edge Routers for the Communications Department (Fully Funded Public Safety Bond) (Citywide)
The Business Services Department recommends authorizing purchase from the cooperative contact with Torrey Point Group, Inc. at $920,172.00, including applicable use tax.

MESA CITY COUNCIL MEETING OF July 1, 2009

Purchase of a Professional Theatrical Lighting System for the Arts and Cultural Department, Mesa Arts Center (Fully Funded by the MAC Restoration Fee Fund) (Citywide)
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Sacramento Theatrical Lighting, Ltd. at $58,204.04, including applicable use tax.

Term Contract for Reflective Sign Sheeting for the Transportation Department, Field Operations (Citywide)
The Business Services Department recommends authorizing purchase from the cooperative contract with 3M Company at $40,000.00, for the remaining contract period through May 31, 2010, based on estimated requirements.

MESA CITY COUNCIL MEETING OF June 22, 2009

Term Contract for PE Natural Gas Pipe & Fittings for Energy Resources, Gas Division (Citywide)
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, ISCO Industries, LLC at $205,854.29, including applicable use tax.

Purchase of Two (2) Replacement Programmable Logic Controllers for the Water Resources Department (Water Bond Funded) (Citywide)
The Business Services Department recommends authorizing purchase from the lowest, responsive and responsible bidder, Intecon, Inc. dba National Automation Services at $89,904.61, including applicable sales tax.

Purchase of Ten (10) Digital Portable Radios for the Police Department (Fully Funded HIDTA Federal Grant Program) (Citywide)
The Business Services Department recommends authorizing purchase from the cooperative contract with Motorola at $53,447.47, including applicable Mesa sales tax.

Purchase and Installation of Telephone and Data Network Equipment for the Municipal Court (Law Enforcement Construction Bond Funded) (Citywide)
The Business Services Department recommends authorizing purchase from the cooperative contracts with Enterasys Secure Networks at $ 233,288.54 and Black Box Network Services at $ 41,878.33, for a total of $275,166.87, including applicable taxes.

Purchase of a Replacement Aircraft Rescue and Fire Fighting Vehicle for the Fire Department (Fire Bond Funded) (Citywide)
The Business Services Department recommends authorizing purchase from Pierce Manufacturing, Inc. at $773,595.65, including applicable use tax.

Ratification of Emergency Purchase of Respirator Masks and Accessories for the Fire Department (Fully Funded Metropolitan Medical Response System [MMRS] Grant) (Citywide)
The Business Services Department recommends ratification of the purchase from Grainger at $39,973.80, including applicable sales tax.

Purchase of Fifty (50) Cyanokits (Pharmaceutical Antidote for Cyanide Poisoning) for the Fire Department (Fully Funded Metropolitan Medical Response System [MMRS] Grant Program) (Citywide)
The Business Services Department recommends awarding the contract to the single bidder, Henry Schein Inc. dba Matrix Medical at $37,722.43, including applicable use tax.

Purchase of One (1) Replacement Uninterruptible Power Supply (UPS) for the Police Department (Council District 4)
The Business Services Department recommends authorizing purchase from the cooperative contract with Gruber Technical, Inc. dba Gruber Power Services at $55,716.73, including applicable sales tax

MESA CITY COUNCIL MEETING OF June 1, 2009

Purchase of Five (5) 764/870 MHz Dual Band Mobile Radios for the Fire Department (Citywide)
The Business Services Department recommends authorizing purchase from the City of Phoenix contract with Motorola at $25,222.42, including applicable sales tax. 

Ratification of Purchase and Installation of Replacement Carpeting in Communications’ 911 Dispatch Center for the Facilities Maintenance Department (Citywide)
The Business Services Department recommends ratification of the purchase from the State contract with Continental Flooring Company at $68,485.05, including applicable contractor tax.  

Purchase of Two (2) Replacement Fire Pumper Trucks for the Fire Department 
(Citywide)
The Business Services Department recommends authorizing purchase from Pierce Manufacturing, Inc. at $1,083,297.65, including applicable use tax.

MESA CITY COUNCIL MEETING OF May 18, 2009

Purchase of Two (2) Replacement Heavy-Duty Chassis Vehicles with Roll-Off Container System for the Solid Waste Management Department
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Vanguard Trucks of Phoenix at $389,802.02, including applicable sales tax. 

Purchase of a Portable Digital Imaging System for the Mesa Police Department’s Bomb Team (Fully Funded UASI Federal Homeland Security Grant Program) (Sole Source)The Business Services Department recommends awarding the contract to the sole source bidder, Logos Imaging LLC at $27,053.56, including applicable use tax. 

Purchase of Replacement Digital Microwave Tower Equipment for the Communications Department (Law Enforcement Construction Bond Funded)
The Business Services Department recommends authorizing purchase from the Western States Contracting Alliance (WSCA) contract with Harris Stratex Networks, Inc. at $36,339.07, including applicable use tax.  

Purchase of a Replacement Inductively Coupled Plasma-Optical Emission Spectrometer for Water Resources, Compliance Laboratory
The Business Services Department recommends awarding the contract to the lowest, responsible and responsive bidder, PerkinElmer Health Sciences Inc. at $77,678.62, including applicable use tax. 

Term Contract for Slurry Seal Sand for the Transportation Department, Field Operations (Transportation Sales Tax Funded)
The Procurement Services Department recommends awarding contracts to the lowest responsive, responsible bidders, Mesa Materials at $433,018.48 (primary) and Vulcan Materials Co. at $22,843.18 (secondary) for a total of $455,861.66 annually, including applicable sales tax, based on estimated requirements.

Term Contract for Replacement Fitness Equipment and Supplies for the Parks, Recreation and Commercial Facilities Department’s Red Mountain Multigenerational Center and Various Other City Departments As Needed
The Business Services Department recommends awarding contracts to the lowest, responsive and responsible bidders as follows:  Gym Source California LTD dba Gym Source at $113,505.00 annually and Tempe Fitness 4 Home Superstore dba Commercial Fitness at $16,215.00 annually, for a total annual award of $129,720.00, including applicable sales tax. 

Purchase of One (1) Class 8 Conventional Tractor (Semi-Cab & Chassis) for the Mesa Fire Department (Fully Funded Federal Homeland Security Program, 2008 Urban Area Security Initiative Grant)
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, McCandless of Arizona at $111,991.49, including applicable sales tax.

MESA CITY COUNCIL MEETING OF May 4, 2009

Purchase of a Replacement Substation Power Transformer for the Energy Resources Department (Electric)
The Business Services Department recommends authorizing purchase from the lowest, responsive and responsible bidder, Virginia Transformer Corp. at $516,384.00, including applicable use tax. 

Purchase of Replacement 15kV Metalclad Switchgear for the Energy Resources Department (Electric)
The Business Services Department recommends authorizing purchase from the lowest, responsive and responsible bidder, Powercon Corporation at $255,913.15, including applicable use tax. 

Purchase of Replacement Camera Equipment for the Police Department, Forensics Services Section (Fully Grant Funded through Arizona Criminal Justice Commission’s Full Service Crime Laboratory Grant)
The Business Services Department recommends authorizing purchase from the single bid submitted by B&H Photo Video Pro-Audio at $108,664.56, including applicable use tax.

MESA CITY COUNCIL MEETING OF APRIL 20, 2009

Purchase of Tire Rubber Modified Surface Sealant (TRMSS) as requested by the Transportation Division, Field Operations
The Business Services Department recommends authorizing purchase from the City of Glendale contract with Musgrove Enterprises LLC dba SealMaster AZ at $311,362.50 annually, based on estimated requirements, including applicable sales tax.

Purchase of Video Conferencing Equipment for the Fire Department and Future Citywide Use
The Business Services Department recommends authorizing purchase from the State of Arizona contracts with BT Conferencing Video, Inc. at $483,962.31, including applicable sales tax.

Dollar Limit Increase to the Term Contract for Replacement Wood Poles as Requested by the Parks, Recreation and Commercial Facilities Department
The Business Services Department recommends increasing the dollar limit of the contract with Pacific Wood Preserving dba Nevada Wood Preserving by $38,000.00 to $132,957.44 for the remainder of the current contract period, based on estimated requirements.         

MESA CITY COUNCIL MEETING OF APRIL 6, 2009

Purchase of a Color Photocopier/Network Printer (Replacement) for the Business Services Department, Mail & Print Services Division (Tax-Exempt Lease)
The Business Services Department recommends authorizing purchase from the State of Arizona contract with Hughes-Calihan Konica Minolta Corporation at $49,795.35, including applicable sales tax. 

Purchase of Twenty-two (22) Vehicles for Various City Departments (3 Additions to the Fleet and 19 Replacements)
The Business Services Department recommends authorizing purchase from the State of Arizona contracts with Midway Chevrolet at $544,324.40, and Sanderson Ford at $159,618.09, for a total award of $703,942.49, including applicable sales tax. 

Purchase of an Automated DNA Extraction System (Replacement) for the Police Department (Fully Funded National Institute for Justice DNA Backlog IV Grant) (Sole Source)
The Business Services Department recommends accepting the sole source bid from Qiagen, Inc. at $65,340.00, including applicable use tax. 

Purchase of Six (6) 764/800 MHz Portable Radios (Additions) and One Radio Deck for the Police Department’s Fusion Center (Fully Funded Arizona Department of Homeland Security Grant)
The Business Services Department recommends authorizing purchase from the City of Phoenix contract with Motorola at $32,332.75, including applicable sales tax.

MESA CITY COUNCIL MEETING OF March 23, 2009

Purchase of an Infrared Spectrometer and Accessories (Additional Equipment) for the Police Department (Fully Funded Arizona Criminal Justice Commission-Forensic Crime Laboratory Grant)
The Business Services Department recommends authorizing purchase from the Scottsdale contract with Thermo Electron North America at $30,380.90, including applicable sales tax.

Term Contract for Paint & Sundry Supplies for Warehouse Inventory
The Business Services Department recommends awarding the contract to the highest scored proposal from The Glidden Co. dba ICI Paints at $108,903.60 annually, including applicable sales tax, based on estimated requirements. 

Term Contract Renewal for Sign Sheeting for the Transportation Department, Field Operations Division
The Business Services Department recommends authorizing renewal to 3M Company, Traffic Safety Systems at $60,000 annually, including applicable use tax, based on estimated requirements.   

Term Contract Renewal for Tires for Materials & Supply and Fire Maintenance Warehouse Inventory
The Business Services Department recommends authorizing purchase from the State of Arizona/WSCA contract with GCR Tire Centers, a division of Bridgestone Firestone North American Tire, LLC, at $200,000.00 annually, including applicable sales tax, based on estimated requirements. 

One-Year Renewal of the Term Contract for Water Treatment Chemicals for Warehouse Inventory
The Business Services Department recommends authorizing purchase from Brenntag Pacific at $92,357.64 and DPC Enterprises at $78,574.94, including applicable sales tax, for a combined annual award of $170,932.59, based on estimated purchases. 

Purchase of One (1) SUV (Replacement) for the Mesa Police Department (Fully Funded Federal Homeland Security LETPP Program Grant)
The Business Services Department recommends authorizing purchase from the State of Arizona contract with Midway Chevrolet at $49,562.75, including upfitting costs and applicable sales tax.

Purchase of Five (5) Transitional Response Vehicles (TRV) (Additions to the Fleet) for the Fire Department (Quality of Life and Approved Contingency Funded)
The Business Services Department recommends authorizing purchase from Pierce Manufacturing, Inc. at $548,312.69, including applicable use tax.

MESA CITY COUNCIL MEETING OF March 2, 2009

Purchase of One Regenerative Air Street Sweeper (Addition to the Fleet) for the Transportation Department, Field Operations (Fully Funded through MAG and Mesa’s Federal Environmental Compliance Fee)
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Balar Equipment Corporation at $215,311.23, including applicable sales tax.

Purchase of Two (2) Replacement Heavy-Duty Frontloading Refuse Trucks for the Solid Waste Management Department
The Business Services Department recommends authorizing purchase from the current contract with Rush Truck Center at $548,758.07, including applicable sales tax.

Purchase of Eleven (11) Replacement Heavy-Duty Automated Side-Loading Refuse Trucks for the Solid Waste Management
The Business Services Department recommends authorizing purchase from the current contract with Rush Truck Center at $2,728,300.73, including applicable sales tax.

Purchase of a One and One-Half Ton Flatbed Truck (Addition to the Fleet) for the Utilities Department, Water Division
The Business Services Department recommends authorizing purchase from the State of Arizona contract with Midway Chevrolet at $31,163.99, including applicable sales tax.

Purchase of a Bulk Water Delivery System for the Utilities Department, Water Division
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Johlin Measurement, Ltd. at $28,512.00, including applicable use tax.

MESA CITY COUNCIL MEETING OF FEBRUARY 17, 2009

Purchase of Four (4) Additional Hand-held Thermal Imaging Cameras and Accessories for the Mesa Fire Department
The Business Services Department recommends authorizing additional purchase from LN Curtis & Sons at $49,818.00, including applicable sales tax.

Purchase of a Replacement Breathing Air Station for the Mesa Fire Department (Quality of Life Funded)
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, United Fire Equipment Company at$58,518.63, including applicable sales tax.

Term Contract for Replacement Hydraulic Cylinders for the Fleet Services Department
The Business Services Department recommends awarding contracts to the lowest, responsive and responsible bidders as follows: Groups 1 and 3 to McNeilus Financial dba McNeilus Truck & Mfg. (primary) at $30,566.18 annually and Western Refuse & Recycling Eq., Inc. (secondary) at $39,530.26 annually, and Group 4 to Western Refuse & Recycling Eq., Inc. (primary) at $40,748.40 annually and RLS Services, Inc. (secondary) at $41,576.37 annually, for a combined annual award of $152,421.21 based on estimated requirements, including applicable sales tax.

Term Contract Renewal for LED Traffic Signal Heads and Pedestrian Signals for Warehouse Inventory as Requested by the Transportation Department, Traffic Engineering Division
The Business Services Department recommends renewal of the contract with Brown Wholesale Electric Company at $146,200.67, including applicable sales tax.

Dollar Limit Increase to the Term Contract for 69kV Transmission Poles and Hardware for the Utilities Department, Electric Division
The Business Services Department recommends increasing the dollar limit of the contract with Valmont Ind., Inc. dba Valmont-Newmark by $109,482.80 to $641,828.24 annually, based on estimated requirements.

Term Contract for Residential and Commercial Multi-Jet Water Meters for the Utilities Department, Water Division
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Dana Kepner Co., Inc. at $3,381,039.36 annually, including applicable sales tax.

MESA CITY COUNCIL MEETING OF JANUARY 26, 2009

Purchase of One (1) Additional and Four (4) Replacement Medium-Duty Trucks with 13-Foot Service Body and Compressor for the Utilities Department, Gas and Water Divisions
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Freightliner Sterling Western Star of Arizona at $541,236.48, including applicable sales tax. 

Purchase of One (1) Backhoe Loader (Addition to the Fleet) for the Utilities Department, Gas Division
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Falcon Power, Inc. at $70,205.48, including applicable sales tax. 

Purchase of One (1) Construction Tag Trailer (Addition to the Fleet) for the Utilities Department, Gas Division
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Argo FAB, Inc. at $16,120.46, including applicable sales tax. 

Purchase of an Upgraded Fire Station Alerting System for the Mesa Fire Department (2008 Fire Bond Program Funded) (Sole Source)
The Business Services Department recommends accepting the sole source bid from U.S. Digital Designs, Inc. at $780,211.75, including applicable sales tax. 

One-Year Term Contract Renewal for Recycled Copier Paper for Citywide Use
The Business Services Department recommends renewing the contract to xpedx for $151,620.00 and Spicers Paper, Inc. for $14,079.00 for a total of $165,699.00, including applicable sales tax, based on estimated requirements. 

Purchase of Uniform Badges for the Police Department
The Business Services Department recommends awarding the contract to the highest scored proposal from Sun Badge Company at $39,649.63, including applicable use tax (employee current badge buy-back is anticipated to reduce net cost to an estimated $13,500).

MESA CITY COUNCIL MEETING OF JANUARY 12, 2009

Purchase of One (1) Urban Tactical Robot for the Mesa Police Department  (Fully Grant Funded UASI Federal Homeland Security Program) (Sole Source)
The Business Services Department recommends accepting the sole source bid from Automatika/Foster-Miller, Inc. at $69,132.10, including applicable use tax. 

Purchase of One (1) Bomb Robot for the Mesa Police Department (Fully Grant Funded UASI Federal Homeland Security Program) (Sole Source)
The Business Services Department recommends accepting the sole source bid from ICOR Technology, Inc. at $65,498.40, including applicable use tax.

Purchase of Two (2) Explosive Device Protection Suits for the Mesa Police Department  (Fully Grant Funded State Homeland Security Grant Program) (Single Bid)
The Business Services Department recommends awarding the purchase to the single bidder, Mar-Vel International, Inc. at $49,449.50, including applicable use tax. 

Purchase of Additional DNA Analysis Equipment for the Police Department (Mesa Contract #2008195) (Fully Funded National Institute for Justice DNA Backlog IV Grant and State of Arizona Crime Lab Assessment Fund) (Sole Source)
The Business Services Department recommends accepting the sole source bid from Life Technologies Corporation dba Applied Biosystems Group at $104,157.50, including applicable use tax. 

Cancellation and Re-award of the Term Contract for Uniform Garments for the Fire Department
The Business Services Department recommends cancelling the award to Larada’s Army Surplus and re-awarding the remainder of the contract (Group A only) to the second lowest, responsive and responsible bidder, Surf & Ski Enterprises at $119,835.93 annually, including applicable sales tax. 

Term Contract for Replacement Fire Hydrant Water Meters for the Utilities Department, Water Division
The Business Services Department recommends awarding the contract to the lowest responsive, responsible bidder, Badger Meter Inc. at $45,302.40 annually, including applicable use tax. 

One-Year Renewal of the Term Contract for Bulk Methanol for the Utilities Department, Water Division
The Business Services Department recommends authorizing renewal of the contract with Western States Petroleum at $310,000.00 annually, based on estimated requirements. 

Term Contract for Replacement Automotive Deep Cycle Batteries for the Fleet Services Department
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Copperstate Battery, Inc. at $100,234.72 annually, including applicable sales tax. 

Purchase of One (1) Replacement Medium-Duty Truck with Flatbed Body and Crane for the Utilities Department, Water Division
The Business Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Altec Industries at $180,813.60, including applicable use tax.

MESA CITY COUNCIL MEETING OF DECEMBER 1, 2008

Purchase of One (1) SUV (Replacement) for the Mesa Police Department.  (Fully Funded through Federal Homeland Security UASI and LETPP Program Grants)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Midway Chevrolet at $49,082.63, including upfitting costs and applicable sales tax. 

Purchase of Eight (8) Library System Radio Frequency Identification (RFID) Upgrades for the Red Mountain Branch Library (Sole Source)
The Procurement Services Department recommends awarding the contract to the sole source bidder, 3M™ Library Systems at $52,183.30, including applicable use tax. 

One-Year Renewal of the Supply Contract for Dust and Erosion Control Services as Requested by the Development Services Department, Environmental Programs Division (Fully Funded through Mesa’s Federal Environmental Compliance Fee)
The Procurement Services Department recommends approving purchase off the Maricopa County contract with EarthCare Consultants, LLC (primary) at $87,236.70; Highland Environmental (shared secondary) at $43,699.05; and International Soil Technologies, LLC (shared secondary) at $43,497.30, for a total award of $174,433.05, including applicable sales tax, based on estimated requirements. 

Two-Year Renewal of the Supply Contract for Lycofast® Mechanical Couplings for Warehouse Inventory as Requested by the Utilities Department, Gas Division
The Procurement Services Department recommends authorizing a two-year renewal of the contract with R.W. Lyall & Co., Inc. at $121,440.00, based on estimated requirements, including contingencies and applicable sales tax. 

Dollar Limit Increase to the Supply Contract for Asphalt and Crack Sealant for the Transportation Department, Field Operations Division Partially HURF and Transportation Sales Tax Funded)
The Procurement Services Department recommends increasing the dollar limit of the contract with Quality Emulsions, LLC (primary) by $375,000.00 to $3,426,916.42 annually. 

Dollar Limit Increase to the Supply Contract for Asphalt Materials for the Transportation Department, Field Operations Division (Partially HURF and Transportation Sales Tax Funded)
The Procurement Services Department recommends increasing the dollar limit of the contracts with Vulcan Materials Company by $100,000 to $671,740.90, and Mesa Materials, Inc. by $50,000.00 to $122,758.10, for a total increase of $150,000.00, making the total value of this contract $794,499.00 annually.

MESA CITY COUNCIL MEETING OF NOVEMBER 17, 2008

Purchase of Eight (8) Replacement Radio Dispatch Consoles for the Mesa Police Department, Public Safety Communications (Quality of Life Funded)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Motorola, Inc. at $201,389.16, including applicable sales tax. 

Three-Year Supply Contract for Automotive Lighting, Mirrors & Safety Supplies for the Fleet Services Department
The Procurement Services Department recommends awarding contracts to the highest scoring proposers, Fleetpride, Inc. (primary) at $32,415.00, and The Lighthouse, Inc. (secondary) at $25,992.00, for a combined annual award of $58,407.00, based on estimated requirements, including applicable sales tax.

Two-Year Renewal of the Supply Contract for Meter Set Assemblies for Warehouse Inventory as Requested by the Utilities Department, Gas Division
The Procurement Services Department recommends authorizing a two-year renewal contract to R.W. Lyall & Co. Inc. for annual purchases estimated at $117,506.19, including applicable use tax. 

Two-Year Renewal Supply Contact for Traffic Signal Equipment and Cabinet Assemblies for Warehouse Inventory as Requested by the Transportation Department, Traffic Engineering Division
The Procurement Services Department recommends authorizing renewal of the contract for Groups A and C with Econolite Control Products, Inc. at $188,511.31 annually, and for Group B with Phoenix Highways at $27,555.58 annually, for a combined renewal award of $216,066.89, including applicable taxes. 

Dollar Limit Increase to the Supply Contract for Traffic Signal Controllers and Video Camera Equipment for Warehouse Inventory as Requested by the Transportation Department, Traffic Engineering (Fully Funded Regional Transportation Plan Funds)
The Procurement Services Department recommends increasing the dollar limit of the contract with Econolite Control Products, Inc. by $150,000.00 to $386,429.95 for the remainder of the current contract period, based on estimated requirements.

MESA CITY COUNCIL MEETING OF NOVEMBER 3, 2008

Three-Year Supply Contract for Magnesium Anodes for Warehouse Inventory
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Corrpro Companies at $78,092.88 annually, including applicable sales tax, based on estimated requirements.   

Three-Year Supply Contract for Yellow LED Modules for Warehouse Inventory
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Phoenix Highway Products at $43,449.96 annually, including applicable sales tax, based on estimated requirements.   

Dollar Limit Increase to the Supply Contract for Residential Refuse & Recycling Containers for the Solid Waste Department
The Procurement Services Department recommends increasing the dollar limit of the contract with Rehrig Pacific by $111,151.94 to $675,671.71 for the remainder of this contract, based on estimated requirements. 

One-Year Renewal Supply Contract for Automotive Lubricant and Oil Products for Fire (Vehicle) Maintenance and the Fleet Services Department
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Brown/Evans Distributing Company at an estimated $229,000.00 annually.

MESA CITY COUNCIL MEETING OF OCTOBER 20, 2008

Purchase of a Solid Phase Extraction and Concentrator System for the Police Department (Single Bid)
The Procurement Services Department recommends authorizing purchase from the single bid submitted by Speware Corp. at $43,665.60, including applicable use tax. 

Three-Year Supply Contract for Helicopter Airframe Parts & Repairs for the Police Department
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Seaside Helicopters, Inc. at $422,400.00 annually, including applicable use tax, based on estimated requirements.

Purchase and Installation of Carpeting at Various City Facilities for the Facilities Maintenance Department
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Continental Flooring Company at $60,440.52, including applicable sales tax.

Painting of Various City Facilities for the Facilities Maintenance Department
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Larkin Painting Contractors, Inc. at $185,119.66, including applicable sales tax. 

Additional Purchase of Fire System Water Meters and Backflow Assemblies for the Utilities Department, Water
The Procurement Services Department recommends authorizing an additional purchase from the current contract with Badger Meter Inc. in the amount of $144,724.80 and Backflow Apparatus & Valve Co. dba BAVCO in the amount of $57,113.76, for a total of $201,838.56, including applicable use tax. 

Three-Year Supply Contract for Replacement Playground Equipment and Parts for the Parks, Recreation and Commercial Facilities Department (Single Bid)
The Procurement Services Department recommends awarding the contract to the single bid from Dave Bang Associates, Inc. at $89,465.40 annually, including contingencies and applicable sales tax.  

Purchase of a Liquid Chromatograph/Mass Spectrometer/Mass Spectrometer System for the Police Department
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Agilent Technologies, Inc. at $279,544.11, including applicable use tax.

MESA CITY COUNCIL MEETING OF OCTOBER 6, 2008

Purchase of Eight (6 Replacement and 2 Additional) Hand-held Thermal Imaging Cameras and Accessories for the Mesa Fire Department
The Procurement Services Department recommends authorizing additional purchase from LN Curtis & sons at $99,636.00, including applicable sales tax. 

Two-Year Renewal Supply Contract for Natural Gas Regulators for Warehouse Inventory for the Utilities Department, Gas Division
The Procurement Services Department recommends authorizing a two-year renewal contract to Actaris U.S. Gas, Inc. at $110,771.23 annually, including applicable sales tax, based on estimated requirements. 

Purchase of Steel Casing and Natural Gas Pipe for the Utilities Department, Gas Division
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from JD Fields & Company, Inc. at $65,033.40, based on estimated requirements.  This purchase is exempt from sales/use tax. 

Purchase of a Replacement Fairway Mower for the Parks, Recreation and Commercial Facilities Department, HoHoKam Stadium
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Arizona Machinery, LLC at $45,075.22, including applicable sales tax.

Purchase of a Ground Aerifier Unit for the Parks, Recreation and Commercial Facilities Department, HoHoKam Stadium
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Golf Ventures West, LLC at $34,650.59, including applicable sales tax.

Purchase of Preventative, All-Purpose, Scientific, Solutions (PASS) Liquid Emulsion for the Transportation Department, Field Operations (HURF Funded)
The Procurement Services Department recommends authorizing purchase from the City of Tucson contract with Western Emulsions, Inc. at $132,800.85, including applicable sales tax, based on estimated requirements.   

Purchase of an Oil Distributor Truck (Replacement in lieu of Slurry Truck) for the Transportation Department, Field Operations
The Procurement Services Department recommends authorizing purchase from the Maricopa County Contract with Freightliner, Sterling, Western Star of Arizona at $162,646.21 including applicable sales tax.

MESA CITY COUNCIL MEETING OF SEPTEMBER 22, 2008

Radio Frequency Identification (RFID) Project Hardware, Software and Accessories for the Red Mountain Library (State Grants In Aid [SGIA] Partial Funding)
The Procurement Services Department recommends authorizing purchase from Maricopa County contract with 3M™ Library Systems at $239,324.45, including applicable use tax. 

Three-Year Supply Contract for Traffic Control Sign Material & Sign Imaging for the Transportation Department, Field Operations
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bidders as follows:  Primary to Safeway Sign Co. at $361,023.17 and Secondary to Zumar Industries, Inc. at $52,800.00, for a combined annual award of $413,823.17, based on estimated requirements, including applicable use tax.   

Purchase and Installation of Five (5) Replacement Storm Water Pumps for the Transportation Department, Field Operations
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bidders as follows:  Pumps Purchase to James, Cooke and Hobson, Inc. at $114,381.15 and Pumps Installation to Phoenix Pumps, Inc. at $14,370.00, for a combined award of $128,751.15, including applicable sales tax. 

 Purchase of One Replacement Ladder Fire Truck as requested by the Fire Department (Fire Bond Funded)
The Procurement Services Department recommends authorizing purchase from the Pierce Manufacturing Master Purchase Agreement through First In, Inc. at $877,379.60, including applicable sales tax.   

Three-Year Supply Contract for Padlocks and Keys for Various City Departments (Utilities, Solid Waste, Facilities Maintenance, etc.)
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Clark Security Products at $26,339.51 annually, based on estimated quantities, including applicable sales tax. 

Purchase of Steel Refuse Containers (4, 6, and 8 Cubic Yard) for the Solid Waste Management Department
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Action Container Solutions at $97,247.03 annually, based on estimated quantities, including applicable sales tax.

Amendment to the City’s Site License for a Computerized Maintenance Management System (CMMS) and Purchase of Related Geographic Information System (GIS) Infrastructure Hardware and Software for the Utilities Department (Gas, Water & Electric Divisions)
The Procurement Services Department recommends approval of an amendment to Mesa Contract #2006170 with Motorola, Inc. at $243,112.50, and purchase of hardware and software from the State of Arizona Contracts with Hewlett-Packard Company at $24,560.78 and Oracle Corporation at $147,981.12, for a combined total of $415,654.40, including applicable taxes.

MESA CITY COUNCIL MEETING OF SEPTEMBER 8, 2008

Police Department (Fully Federally Funded through Community Oriented Policing Services [COPS] and Justice Assistance [JAG] Grants)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contracts with Insight Public Sector, Inc. at $266,795.51 and ASAP Software Express, Inc. (DELL) at $130,022.52, for a combined total of $396,818.03, including applicable taxes. 

Purchase of a Replacement Moveable “Air Wall” System for the Mesa Convention Center (Mesa Convention & Visitors Bureau Funding)
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Hufcor/Arizona, Inc. at $72,593.39, including sales taxes. 

Dollar Limit Increase to the Supply Contract for Water Meters for the Utilities Department, Water Division (Funded by Utility Service Fees)
The Procurement Services Department recommends increasing the dollar limit of the contract with Dana Kepner Company by $513,581.34 to $1,259,283.13 for the remainder of this contract, based on estimated requirements.   

One-Year Renewal of the Supply and Maintenance Services Contract for Fire Extinguishers for the Fire Department
The Procurement Services Department recommends authorizing a one-year renewal through the State of Arizona contract with American Fire Equipment Sales and Service Corp. at $43,320.00, including applicable sales tax.

One-Year Extension of Authorization to Purchase Refuse Truck Parts for the Fleet Services Department
The Procurement Services Department recommends authorizing a one-year extension to purchase off the City of Scottsdale contract with Arizona Refuse Sales at $64,980.00 annually, based on estimated requirements, including applicable sales tax. 

Amendment of a Previous Award to include the Purchase of an Additional Electronic Message Center Sign for the Arts & Cultural Department, Mesa Arts Center (Public Art Restricted Fund)
The Procurement Services Department recommends amending a previous award to include an additional purchase from the Maricopa County Community College District contract with Young Electric Sign Company in the amount of $183,687.69 including applicable taxes.  

Ancillary Employee Benefit Insurance Programs for Plan Year 2009 as recommended by the Employee Benefits Advisory Committee.
Recommend award to Cigna Group Insurance Company for  Basic Life Insurance; Accidental Death & Dismemberment in the amount of $371,459; Long-term Disability in the amount of $131,460 and Voluntary Life Insurance (employee paid).  Recommend award to The Hartford Company for Commuter Insurance in the amount of $15,000.

Medical Network as recommended by the Employee Benefits Advisory Committee
Recommend that the City of Mesa contract with both Blue Cross Blue Shield of Arizona for in-state network access for both regular medical and workers' compensation services.  Additionally, recommending that the City of Mesa contract with HealthSmart for out-of-state network access and the wrap-around service.

MESA CITY COUNCIL MEETING OF AUGUST 25, 2008

Purchase of a Fingerprint Card File Storage System for the Police Department
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Office & Warehouse Storage Solutions, LLC at $204,979.42, including applicable sales tax.  

Purchase of Computer Equipment and Software for the Police Department, Forensic Services
The Procurement Services Department recommends authorizing purchase from the current Mesa contract with JusticeTrax, Inc. at $193,546.03, and the State of Arizona contract (through the Western States Contracting Alliance [WSCA]) with Dell, Inc. at $75,654.21, for a combined total of $269,200.24, including applicable taxes.

MESA CITY COUNCIL MEETING OF AUGUST 18, 2008

Two-Year Renewal Supply Contract for DNA Crime Lab Supplies for the Police Department
The Procurement Services Department recommends authorizing a two-year renewal contract to Applied Biosystems at $165,219.91 annually, including applicable use tax, based on estimated requirements.

Purchase of Crime Laboratory Equipment for the Police Department, Forensic Services Section
The Procurement Services Department recommends authorizing purchase from the City of Phoenix contract with Fisher Scientific at $33,295.30, including applicable use tax. 

One-Year Renewal Supply Contract for Tires for Warehouse and Fire Maintenance Inventory
The Procurement Services Department recommends authorizing a one-year renewal through the State of Arizona contract with Goodyear Tire & Rubber Company at $630,000.00 annually, including applicable sales tax, based on estimated requirements.

Three-Year Supply Contract for Rye Grass Seed for the Parks, Recreation & Commercial Facilities Department
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Wilbur-Ellis Co. at $117,894.13 annually, based on estimated quantities, including contingencies and applicable sales tax.

Dollar Limit Increase to the Supply Contract for Ultraviolet Disinfection System Parts and Supplies for the Utilities Department, Water Division
The Procurement Services Department recommends increasing the dollar limit of the contract with Wedeco, Inc. dba ITT/Wedeco by $70,000.00 to $136,971.68 annually, based on estimated requirements.

MESA CITY COUNCIL MEETING OF JULY 8, 2008

Three-Year Supply Contract for Gasoline and Diesel Fuel for City Vehicles as Requested by the Fleet Services Department. Cooperative Bid with Mesa Unified School District No. 4
The Procurement Services Department recommends accepting the lowest, responsive and responsible bid from Supreme Oil Company at $6,187,667.00, including applicable taxes.

Dollar Limit Increase to the Service Contract for Irrigation Well Inspection, Maintenance and Repair for the Pinal Water Farms as requested by the Real Estate Department
The Procurement Services Department recommends increasing the dollar limit of the Mesa contract to Coolidge Engine & Pump, LLC by $35,000 to $126,490 and John Hoover Well Service by $35,000 to $43,510, for a combined total of $170,000 annually, based on estimated requirements.

Three-Year Supply Contract for Traffic Signal LED Modules for Warehouse Inventory
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Brown Wholesale Electric at $189,911.83 annually, including contingencies and applicable sales tax, based on estimated requirements.

Three-Year Supply Contract for Printing of Election Publicity Pamphlets for the City Clerk’s Office
The Procurement Services Department recommends awarding the contract to the highest scored proposal from Century Graphics at $32,549.57, including applicable sales tax.

MESA CITY COUNCIL MEETING OF JULY 1, 2008

Two-Year Renewal Supply Contract for Class 250 Gas Meters for the Utilities Department, Gas Division
The Procurement Services Department recommends authorizing a two-year renewal of the contract with Measurement Control Systems at $284,835.84 annually, based on estimated requirements, including applicable use tax.

Three-Year Supply Contract for Uniform Garment Purchases for Various City Departments
The Procurement Services Department recommends accepting the lowest, responsive and responsible bid from International Corporate Apparel, Inc. at $158,676.22 annually, based on estimated quantities, including applicable sales tax. 

Purchase of Network Cable for the New Municipal Court Building
The Procurement Services Department recommends authorizing purchase from the State of Arizona Contract with Graybar Electric Company, Inc. at $50,171.50, including applicable sales tax. 

Purchase of an Electronic Message Center Marquee Sign for the Arts & Cultural Department, Mesa Arts Center (Public Art Restricted Fund)
The Procurement Services Department recommends authorizing purchase from the Maricopa County Community College District contract with Young Electric Sign Company in the amount of $70,519.03 including applicable taxes, removal of current signs and installation of the new sign.

MESA CITY COUNCIL MEETING OF JUNE 23, 2008

Three-Year Supply Contract for Optically Controlled Traffic Control Equipment for the Transportation Department, Traffic Engineering (Fire Bond Funding)
The Procurement Services Department recommends accepting the lowest, responsive and responsible bid from Global Traffic Technologies, LLC at $191,050.73 annually, based on estimated quantities, including applicable use tax. 

Three-Year Supply Contract for Modified Asphalt Binder for the Transportation Department, Field Operations
The Procurement Services Department recommends accepting the lowest, responsive and responsible bid from Wright Asphalt Product Co. at $309,640.32 annually, based on estimated quantities, including applicable use tax. 

Dollar Limit Increase to the Supply Contract for Slurry Seal Sand for the Transportation Department, Field Operations Division (HURF Funded)
The Procurement Services Department recommends increasing the dollar limit of the contracts with Mesa Materials (primary) by $85,000.00 to $304,687.26, and A & A Materials (secondary) by $25,000.00 to $50,000.00, for a combined total of $354,687.26 annually, including applicable sales tax, based on estimated requirements. 

Purchase of Additional Components for the Commercial Stage at the Mesa Convention Center (Sole Source)
The Procurement Services Department recommends awarding the sole source bid to Sico America, Inc. at $32,478.34, including applicable use tax and freight. 

Purchase of a Replacement Commercial Performance Stage for the Mesa Convention Center (Single Bid)
The Procurement Services Department recommends awarding the contract to StageRight Corporation at $40,288.51, including applicable use tax and freight. 

Purchase of Replacement Banquet Style Stacking Chairs for the Mesa Convention Center
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bid from Virco, Inc. at $114,973.08, including applicable use tax.

Purchase of Fire Hoses for the Mesa Fire Department (Single Bid)
The Procurement Services Department recommends awarding the contract to L.N. Curtis & Sons at $57,224.64, including applicable sales tax. 

Three-Year Supply Contract for Uniform Garments for the Fire Department
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bidders in each group, Larada Army Navy LLC dba Larada’s Uniform & Supply Co. (Group A) at $152,026.35 and United Fire Equipment Co. (Group B) at $185,877.95, for a total award of $337,904.30 annually, based on estimated requirements, including applicable sales tax. 

Dollar Limit Increase and Two-Year Renewal of the Supply Contract for Fire Protective Clothing for the Fire Department
The Procurement Services Department recommends increasing the dollar limit of the contract with United Fire Equipment Company by $20,000.00 to $372,986.81 for the contract period ending 6/30/08, and authorizing a two-year renewal of the contract at $268,093.95 annually, based on estimated quantities, including applicable sales tax. 

Ratification of Dollar Limit Increase for the Purchase of Fire Pumper Trucks for the Fire Department (Partially Fire Bond Funded)
The Procurement Services Department recommends ratification of a dollar limit increase for two purchase orders on the contract with Pierce Manufacturing, Inc. at $38,755.99 to provide funding for City of Phoenix and Maricopa County taxes. 

Three-Year Supply Contract for Pump Repair and Deep Well Maintenance for the Utilities Department, Water Division
The Procurement Services Department recommends accepting the overall low bid by Weber Group, L.C. at $375,000.00 annually, based on estimated requirements, for two separate contracts.

Three-Year Supply Contract for 69kV Transmission Poles and Hardware for the Utilities Department, Electric Division
The Procurement Services Department recommends awarding contracts to the lowest, responsible and responsive bids by Valmont Ind., Inc. dba Valmont-Newmark at $532,345.44 and HD Supply Utilities LTD at $87,715.64, for a combined award of $620,061.08 annually, including applicable taxes, based on estimated quantities. 

Cancellation of the Contract to Purchase Three (3) Replacement Heavy-Duty Chassis Vehicles with Roll-Off Container System for the Solid Waste Department
The Fleet Services and Procurement Services Departments recommend cancellation of the contract previously awarded to Inland Kenworth.

MESA CITY COUNCIL MEETING OF May 19, 2008

Three-Year Supply Contract for Drafting Print Paper for the Engineering Department
The Procurement Services Department recommends accepting the lowest, responsive and responsible bid for Sections A & C from ScottBlue Reprographics at $40,121.35 annually, based on estimated quantities, including contingencies and applicable taxes. 

Purchase of Hardware and Software for a New Storage Area Network (SAN) for the Mesa Police Department (Quality of Life Funds)
The Procurement Services Department recommends authorizing purchase from the City of Tempe contract with IT Partners in the amount of $495,170.58, including applicable sales tax. 

Purchase of Fourteen (14) “Ruggedized” Laptop Computers for the Mesa Police Department (Quality of Life Funds)
The Procurement Services Department recommends authorizing purchase from the National Intergovernmental Purchasing Alliance (IPA) contract with CLH International, Inc. at $55,965.53, including applicable sales tax.

Purchase and Installation of Furniture for the Police Technical Services Building
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Goodman’s Interior Structures at $188,125.26 including installation, delivery and applicable sales tax. 

Purchase of Two (2) Motorized Mobile Canopy Systems for the Mesa Department (Grant Funded through AZ POST Contracts #2007-027 and #2007-029) (Sole Source)The Procurement Services Department recommends awarding the contract to the sole source bid from Covershots Mobile Canopies LLC at $94,723.20 including applicable use tax. 

Purchase of Eight (8) Forensic Light Source Kits for the Mesa Police Department  (Full Service Forensic Crime Laboratory Grant Funded)The Procurement Services Department recommends accepting the lowest, responsive and responsible bid from Arrowhead Forensics at $33,631.49, including applicable use tax.

 Two-Year Renewal of the Emergency Towing Services Contract for the Police Department
The Procurement Services Department recommends authorizing two-year renewal contracts as follows:  Zone 1 – Thompson Diversified (dba Valley Express Towing); Zone 2 – ACT Towing, LLC; Zone 3 – ACT Towing, LLC and Zone 4 – Apache Sands Towing. 

Purchase of Hardware and Software to Upgrade Forensic Services’ Digital Image Management System (DIMS) for the Mesa Police Department (Full Service Forensic Crime Laboratory Grant Funded)
The Procurement Services Department recommends accepting the sole source bid from Linear Systems at $97,979.90, including applicable use tax.        

Two-Year Renewal Supply Contract for Intelligent Transportation System (ITS) Field Network Equipment for the Transportation Department, Traffic Engineering.
The Procurement Services Department recommends authorizing a two-year renewal of the Mesa contract with RuggedCom, Inc. at $179,927.19, and purchase off the State of Arizona Contracts with Transource Computers at $65,242.05, and Copperstate Technologies at $65,362.54.  The combined award is then $310,531.78, including applicable taxes. 

Purchase of Hardware and Software to Upgrade the Traffic Signal Management System for the Transportation Department, Traffic Engineering (Sole Source)
The Procurement Services Department recommends awarding the contract to the sole source bid from Econolite Control Products, Inc. at $498,115.20, including applicable use tax. 

Purchase of Two (2) Replacement Trucks with Service Bodies for the Utilities and Facilities Maintenance Departments
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bids from Bill Heard Chevrolet, Inc. at $33,648.70 and $36,675.47 respectively, including applicable sales tax, for a total award of $70,324.17. 

Three-Year Enterprise License Agreement (ELA) for GIS Software Licenses for the Information Technology Department (Sole Source)
The Procurement Services Department recommends awarding the Enterprise License Agreement to the sole source bidder, Environmental Systems Research Institute (ESRI), Inc. at $150,290.00 annually, including applicable taxes.  This then makes the contract total $450,870.00 for the three-year agreement. 

Purchase of a Wireless Fault Indication System for the Utilities Department, Electric Division
The Procurement Services Department recommends accepting the lowest, responsive and responsible bid from Border States Electric at $363,250.11, including sales tax. 

Dollar Limit Increase to the Supply Contract for Uniform Garment Purchases for Various City Departments
The Procurement Services Department recommends increasing the dollar limit of the contract to International Corporate Apparel, Inc. (ICA) by $30,000.00 to $140,000.00, for the remainder of this contract period (through 7/31/08). 

Purchase of Three (3) Replacement Mowers for the Parks, Recreation and Commercial Facilities Department
The Procurement Services Department recommends authorizing purchase from the State of Arizona contracts with Simpson Norton Corporation at $49,490.24, and Golf Ventures West at $48,714.50, for a combined total award of $98,204.74.   

Purchase of an Automated Data Backup and Restoration System for the Transportation Department, Traffic Engineering
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Darcomm Network Solutions at $34,359.70, including applicable taxes.

Purchase of Thirty-Nine (39) “Ruggedized” Laptop Computers and Mobile Docking Stations for the Utilities Department
The Procurement Services Department recommends authorizing purchase from the National Intergovernmental Purchasing Alliance (IPA) contract with CLH International, Inc. at $192,034.25, including applicable sales tax.

MESA CITY COUNCIL MEETING OF May 5, 2008

Purchase of Tire Rubber Modified Surface Sealant (TRMSS) as requested by the Transportation Division, Field Operations.
The Procurement Services Department recommends authorizing purchase from the City of Glendale contract with Musgrove Enterprises LLC (dba) SealMaster AZ at $311,362.50 annually, based on estimated purchases, including contingencies and applicable sales tax.

Dollar Limit Increase to the Supply Contact for Gasoline and Diesel Fuel for City Vehicles for the Fleet Services Department.
The Procurement Services Department recommends increasing the dollar limit of the contract to Phoenix Fuel Companies by $1,200,000.00 to $5,102,600.00, for the remainder of this contract period (through 6/30/08).

Dollar Limit Increase to the Supply Contact for Traffic Signal Equipment and Cabinet Assemblies for Warehouse Inventory.
The Procurement Services Department recommends increasing the dollar limit of the Mesa contract to Econolite Control Products, Inc. by $100,000.00 to $248,678.99, for the remainder of this contract period (through 11/30/08).

Purchase and Installation of Sixty-seven (67) Workstations and Twelve (12) Office Furniture Systems for the Police Technical Services Building.
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Goodman’s Interior Structures at $329,374.38 including design, installation, delivery and applicable sales tax.

Dollar Limit Increase to the Supply Contact for Fire Department Uniform Purchases.
The Procurement Services Department recommends increasing the dollar limit of the contract to United Fire Equipment by $58,000.00 to $268,000.00, for the remainder of this contract period (through 6/30/08).

Three-Year Supply and Service Contract for Precast Electric Vaults for the Utilities Department, Electric Division. (Single Bid)
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bid from Oldcastle Precast, Inc. at $413,877.93 including contingencies and sales tax.

MESA CITY COUNCIL MEETING OF APRIL 21, 2008

Two-year Renewal Contract for Landscape Maintenance Services for Parkway Medians and Rights-of-Way, in an Area Designated as Section V, for the Transportation Department, Field Operations.
The Procurement Services Department recommends authorizing renewal with The Groundskeeper at $192,147.51 annually, based on estimated requirements.

One Light-Duty Replacement Truck with Utility Body for the Transportation Department, Field Operations.
The Procurement Services Department recommends authorizing purchase from Avondale Dodge, Inc. at $30,866.52, including applicable sales tax.

Three-Year Supply Contract for Replacement Street Sweeper Brooms for the Fleet Services Department. (Single Bid)
The Procurement Services Department recommends awarding the contract to the single bidder, West Coast Equipment Inc. at $63,771.09 annually, including contingencies and applicable sales tax, based on estimated requirements.

Purchase of Three (3) Replacement Heavy-Duty Chassis Vehicles with Roll-Off Container System for the Solid Waste Department (Funded through Fleet Services’ Vehicle Replacement Program and Solid Waste FY07/08 Budget).
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Inland Kenworth at $863,991.41, including sales tax.

Purchase of Computer Security Software for the Information Technology Department.
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, En Pointe Technologies Sales, Inc. at $39,177.60, including applicable use tax.

Purchase of One (1) Replacement Heavy-Duty, Solid Waste Container Carrier Truck for the Solid Waste Department.
The Procurement Services Department recommends authorizing purchase from the lowest, responsive and responsible bid from Rush Truck Center of dba AZ Rush Truck Center, Phoenix at $100,762.32, including applicable sales tax

Three-Year Supply Contract for Asphalt and Crack Sealant for the Transportation Department, Field Operations (Partially HURF Funded).
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bids as follows:  Groups I, II & III - Quality Emulsions, LLC, primary at $3,051,916.42 annually; Ergon Asphalt Products, Inc., secondary at $381,551.77 annually; and Group IV - Crafco, Inc., primary at $142,044.83 annually; Superior Supply, Inc., secondary at $25,183.00 annually.  The total combined award is then $3,600,696.02 annually, based on estimated purchases, including contingencies and applicable taxes.

Purchase of Hardware and Software to Upgrade the Enterprise Document Management System for the Information Technology Department, (Tax-Exempt Lease) (Single Bid)The Procurement Services Department recommends authorizing purchase from the State of Arizona Contract with ASAP Software Express, Inc. at $4,938.01 and awarding the single bid from ICI Solutions at $244,604.64, along with additional miscellaneous items at $6,457.35, for a combined award of $256,000.00, including contingencies and applicable taxes.

MESA CITY COUNCIL MEETING OF APRIL 7, 2008

One Light-Duty Replacement Truck with Utility Body for the Utilities Department, Electric Division.
The Procurement Services Department recommends authorizing purchase from Avondale Dodge, Inc. at $30,866.52, including applicable sales tax.

One (1) Replacement Heavy-Duty Truck with Dump Body for the Transportation Department, Field Operations. (Single Bid)
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, McCandless of Arizona at $112,306.11, including applicable sales tax. 

One Replacement Asphalt Path Paver for the Transportation Department, Field Operations.
The Procurement Services Department recommends authorizing purchase from Empire Southwest dba Empire Machinery at $97,030.64, including applicable sales tax. 

Two-Year Renewal Supply Contract for Chip Seal Aggregate for Low Volume Roads for the Transportation Department, Field Operations.
The Procurement Services Department recommends authorizing renewal to Mesa Materials, Inc. at $169,611.49 annually, based on estimated requirements, including contingencies and applicable sales tax. 

Purchase of One (1) Replacement Uninterruptible Power Supply (UPS) for the Transportation Department, Traffic Engineering.
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Titan Power, Inc. at $39,113.63, including applicable sales tax. 

Purchase of a Wireless Water Pressure Monitor System for the Utilities Department, Water Division  (Single Bid).
The Procurement Services Department recommends awarding the contract to the single bidder, Controls West, Inc. in the amount of $129,050.86 including applicable sales tax. 

Ratify the Purchase of One (1) Replacement Uninterruptible Power Supply (UPS) for the Information Technology Department.
The Procurement Services Department recommends ratifying purchase from the State of Arizona contract with Gruber Technical, Inc. at $88,745.01, including applicable sales tax. 

Purchase of Large Replacement Water Meters for the Utilities Department, Water Division.
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Industrial Automation Services, Inc. at $30,151.07, including sales tax. 

Two-Year Renewal Supply Contract for Automotive Hydraulic Hoses and Fittings for the Fleet Services Department.
The Procurement Services Department recommends authorizing a two-year renewal contract to Kaman Industrial Technologies at $66,239.26 annually, including contingencies and applicable sales tax, based on estimated requirements.

MESA CITY COUNCIL MEETING OF MARCH 17, 2008

Three-Year Supply Contract for Large Gas Meters for Warehouse Inventory.
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bidders as follows: Item 1 to Actaris U.S. Gas at $40,301.71; and Items 3 through 9 to Dresser Roots Meters & Instruments at $520,021.60.  The combined total award is then $560,323.31 annually, including contingencies and applicable use tax, based on estimated purchases.

Purchase of Five (5) Refrigerated Temperature Controlled Locking Drug Cabinets for the Mesa Fire Department.
The Procurement Services Department recommends accepting the lowest, responsive and responsible bid from First In, Inc. at $35,051.02, including applicable sales tax.

Two-Year Renewal Supply Contract for Pipe Repair Clamps for Warehouse Inventory.
The Procurement Services Department recommends authorizing a two-year renewal contract to Arizona Water Works Supply at $50,257.19 annually, including contingencies and applicable sales tax, based on estimated requirements. 

One (1) Replacement Heavy-Duty Truck with Slurry Body for the Transportation Department, Field Operations Division (Single Bid).
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Rayner Equipment Systems, Inc. at $316,629.98, including applicable use tax.

Rental of One (1) Asphaltic Materials Distributor Truck and Qualified Operator for the Transportation Department, Field Operations Division.
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible proposer M.R. Tanner Development & Construction, Inc. as primary rental supplier estimated at $161,700.00 annually, including applicable sales tax, based on estimated requirements.  To ensure availability of equipment and operator as needed, a secondary contract is recommended to Hawker & Evans Asphalt Company, Inc.

Dollar Limit Increase to the Supply Contract for Deep Well Pump Repair and Maintenance for the Utilities Department, Water Division.
The Procurement Services Department recommends increasing the dollar limit of the Mesa contract to Weber Group LC by $90,000.00 to $190,000.00 for the remainder of the contract period, through April 30, 2008, including applicable sales tax, based on estimated requirements.

Purchase of Network Upgrade Hardware for the Information Technology Department.
The Procurement Services Department recommends authorizing purchase from the State of Arizona Contract with Enterasys Networks at $295,680.00, including applicable taxes.

Three-Year Supply Contract for Conventional Pole-Mounted & Pad-Mounted Transformers for the Utilities Department, Electric Division.
The Procurement Services Department recommends awarding contracts to the lowest, responsive and responsible bidders as follows: Items 1-12 and 16-48 to Border States Electric at $924,315.71; and Items 13, 14 & 15 to ERMCO % Gorman Company at $67,415.67.  The combined total award is then $991,731.38, including sales tax.

MESA CITY COUNCIL MEETING OF MARCH 3, 2008

Dollar Limit Increase to the Supply Contract for Paint and Sundry Supplies for various City Departments.
The Procurement Services Department recommends increasing the dollar limit of the Mesa contract to ICI Dulux Paints by $23,000.00 to $88,000.00 annually including applicable sales tax, based on estimated requirements. 

One-Year Renewal Supply Contract for Sign Sheeting for the Transportation Department, Field Operations Division.
The Procurement Services Department recommends authorizing renewal to 3M Company, Traffic Safety Systems at $60,000.00 annually, including applicable use tax, based on estimated requirements. 

Three-Year Supply Contract for Anodeless Service Risers for Materials & Supply Warehouse Inventory for the Utilities Department, Gas Division.
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, R. W. Lyall & Co., Inc. at $136,497.50, including applicable use tax. 

Purchase of Hardware and Software for Meter Reading System Upgrade for the Financial Services Operations Department, Customer Service Operations
(Sole Source).
The Procurement Services Department recommends awarding the contract to the sole source bidder, Itron, Inc. at $330,061.25, including applicable sales tax. 

Purchase 485 Chairs and Repair 1,765 Chairs for the Mesa Convention Center.
The Procurement Services Department recommends approving purchase off the U.S. Communities contract with Virco, Inc. at $140,492.00, including applicable use tax, shipping and installation labor.

Purchase of One Full-Size SUV for the Mesa Police Department (Addition to the Fleet) (Fully Grant Funded Homeland Security LETPP Grant Program).
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Five Star Ford at $50,133.89 including upfitting and applicable sales tax.

Purchase of Six (6) Replacement Intelligent Servers for the Utilities Department, Electric.
The Procurement Services Department recommends awarding the contract to the sole source bidder, Schweitzer Engineering Laboratories, Inc. at $55,870.85, including applicable use tax.   

Purchase of Replacement Natural Gas Line Tapping Equipment for the Utilities Department, Gas Division.
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Tri-Pacific Supply, Inc. at $33,739.20, including applicable use tax.

Purchase of Six (6) Replacement Hand-held Thermal Imaging Cameras and Accessories for the Mesa Fire Department (Sole Source).
The Procurement Services Department recommends accepting the sole source bid from LN Curtis & sons at $74,727.00, including applicable sales tax.

MESA CITY COUNCIL MEETING OF FEBRUARY 19, 2008

Purchase of 165 TASER Model X26E Devices and Accessories as requested by the Mesa Police Department (Asset Forfeiture Funded)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with ProForce Law Enforcement at $162,857.36, including applicable sales tax. 

Three-Year Supply Contract for Residential Refuse & Recycling Containers for the Solid Waste Department.
The Procurement Services Department recommends awarding the contract to the lowest, responsive and responsible bidder, Rehrig Pacific at $564,519.77 annually, including applicable use tax.

MESA CITY COUNCIL MEETING OF FEBRUARY 4, 2008

Three (3) Replacement Vehicles for the Police and Neighborhood Services Departments (State of Arizona Contract #SCC070002-5)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Courtesy Chevrolet at $36,456.38, and Midway Chevrolet at $29,166.97, for a combined award of $65,623.35, including applicable sales tax. 

Renewal Supply Contract for T-Shirts for the Parks, Recreation & Commercial Facilities Department
The Procurement Services Department recommends authorizing a two-year renewal contract to Snider Sports & Apparel, LLC at $37,730.00 based on estimated requirements, including applicable sales tax. 

Three-Year Supply Contract for Polymer Modified Asphaltic Emulsion for the Transportation Department, Field Operations (HURF Funded)
The Procurement Services Department recommends awarding the contract to the low responsive, responsible bid from Paramount Petroleum Corporation at $334,322.10 annually, based on estimated requirements.

Three-Year Supply Contract for Street Sign Materials for the Transportation Department, Field Operations
The Procurement Services Department recommends awarding contracts items to the lowest responsive, responsible bidders as follows:  Group 1 to Safeway Sign Co. at $98,475.17; Group 2 to 3M Company at $28,290.24; and Group 3 to Traffic Safety Brackets at $59,611.20 annually, based on estimated requirements, for a combined annual award of $186,376.61, including applicable taxes. 

Three-Year Supply Contract for Ultraviolet Disinfection System Parts and Supplies for the Utilities Department, Water Division (Sole Source)
The Procurement Services Department recommends awarding the contract to the sole source bidder, Wedeco, Inc. dba ITT/Wedeco at $60,162.09 annually, including applicable use tax, based on estimated requirements. 

One-Year Supply Contract for Recycled Copier Paper for Citywide Use (State of Arizona Contracts #EPS080003-3 and EPS080003-1)
The Procurement Services Department recommends awarding the contract to xpedx for $157,035.00 and Spicers Paper, Inc. for $27,075.00 for a total of $184,110.00, including applicable sales tax, based on estimated requirements. 

Purchase of Three (3) Heavy-Duty Frontloading Refuse Trucks (Two Replacement and One Addition to the Fleet) for the Solid Waste Department (Funded through Fleet Services’ Vehicle Replacement Program and Solid Waste FY07/08 Budget)
The Procurement Services Department recommends awarding the contract to the lowest responsive bidder, Rush Truck Center at $811,921.85, including sales tax. 

Purchase of Ten (10) Replacement Heavy-Duty Automated Side-Loading Refuse Trucks for the Solid Waste Department (Funded through Fleet Services’ Vehicle Replacement Program and Solid Waste Replacement and Extension Reserve Fund)
The Procurement Services Department recommends awarding the contract to the lowest responsive bidder, Rush Truck Center at $2,456,905.08, including sales tax.

Exterior Paint and Stucco Repair for the Mesa Convention Center as requested by the Facilities Maintenance and Parks, Recreation & Commercial Facilities Departments (State Contract #EPS060026-2)
The Procurement Services Department recommends approving purchase off the State of Arizona contract with Larkin Painting Contractors at $248,142.57, including applicable taxes.

Renewal Supply Contract for Water Treatment Chemicals for Warehouse Inventory (City of Chandler Contract #MU6-505-2185)
The Procurement Services Department recommends authorizing purchase from Brenntag Pacific at $47,728.45 and DPC Enterprises at $79,851.13, including applicable sales tax for a combined award $127,579.58 annually.

MESA CITY COUNCIL MEETING OF JANUARY 22, 2008

Supply Contract for Replacement Wood Poles for the Utilities Department, Electric Division
The Procurement Services Department recommends awarding the contract to the lowest responsive, responsible bidder, Pacific Wood Preserving dba Nevada Wood Preserving at $94,957.44 annually, based on estimated requirements. 

Purchase of Hardware and Software to Support Technology Infrastructure Improvement and Stability for the Information Technology Department (Funded by Outstanding Credit) (U.S. Communities Contract #RQ03-605674-16A)
The Procurement Services Department recommends approving purchase off the U.S. Communities Contract with GTSI Corp. in the amount of $77,438.73, including applicable taxes.

Purchase of Network Hardware and Cabling for the Police Technical Services Building (State of Arizona Contract #EPS060043-28-A4, Maricopa County Contract #07025-C and U.S. Communities Contract #MA-IS-42374-4)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Insight at $121,065.50; Maricopa County contract with CSC (Communication Supply Corporation) at $72,455.88, and U.S. Communities contract with Graybar at $18,471.38, for a combined total of $211,992.76, including applicable taxes.

One (1) Replacement Vehicle for the Information Technology Department (Funded through Fleet Services’ Vehicle Replacement Program) (State of Arizona Contract #SCC070002-4)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Courtesy Chevrolet at 421,563.90.
 

One (1) Replacement Medium-Duty Truck with Service Body for the Transportation Department, Field Operations Division (Funded through Fleet Services’ Vehicle Replacement Program)
The Procurement Services Department recommends awarding the contract to the lowest responsive bidder, Bill Heard Chevrolet at $50,690.08, including sales tax.

Purchase of Fire System Water Meters and Backflow Assemblies for the Utilities Department, Water Division
The Procurement Services Department recommends awarding the contract to the lowest responsive, responsible bidders, Badger Meter Inc. in the amount of $145,305.60 and Backflow Apparatus & Valve Co. dba BAVCO in the amount of $58,153.92, for a total of $203,459.52, including applicable taxes.

Three-year Contract for Landscape Maintenance Services for Parkway Medians and Right-of-Way, in an Area designated as Section 6, for the Transportation Department, Field Operations Division
The Procurement Services Department recommends accepting the lowest responsive, responsible bid from Mariposa Horticultural Enterprises, Inc. at $214,948.18 annually, based on estimated requirements.

MESA CITY COUNCIL MEETING OF JANUARY 7, 2008

Library System Radio Frequency Identification (RFID) Project Equipment for the Main Library (Maricopa County Contract #03032C)
The Procurement Services Department recommends authorizing purchase from Maricopa County contract with 3M™ Library Systems at $383,466.34, including applicable use tax.

 Supply Contract for 800 HMz Radio Equipment for the Communications Department (City of Phoenix Contract #P-7288-05)
The Procurement Services Department recommends authorizing purchase off City of Phoenix Contract #P-7288-05 from Motorola at $162,450.00, including applicable sales tax.

Ten (10) Replacement Vehicles for Various City Departments (Funded through Fleet Services’ Vehicle Replacement Program) (State of Arizona Contract #SCC070002-4)
The Procurement Services Department recommends authorizing purchase from the State of Arizona contract with Midway Chevrolet at $138,622.97 and Courtesy Chevrolet at $66,597.65, for a total of $205,220.62, including applicable sales tax.

Three-Year Supply Contract for Leather Work Gloves for Warehouse Inventory
The Procurement Services Department recommends awarding the contract to the low responsive, responsible bid from Granberry Supply/Hose Power USA dba Complete Safety of Phoenix at $41,712.84 annually, based on estimated requirements.

One-Year Supply Contract for Bulk Methanol for the Utilities Department, Water Division
The Procurement Services Department recommends awarding the contract to the low responsive, responsible bid from Western States Petroleum at $320,000.00 annually, based on estimated requirements.

Three-Year Supply Contract for Traffic Sign Posts for Warehouse Inventory
The Procurement Services Department recommends awarding the contract to the low responsive, responsible bid from Pacific Products & Services at $91,138.24 annually, based on estimated requirements.

Supply Contract and Maintenance Services for Fire Extinguishers for the Fire Department (State of Arizona Contract #EPS0700110-1)
The Procurement Services Department recommends authorizing purchase off State of Arizona Contract #EPS0700110-1 with American Fire Equipment Sales and Service Corp. at $43,320.00, including applicable sales tax. 

Purchase of Three (3) High Dump Capacity Mechanical Street Sweepers for Transportation, Field Operations (Partially MAG Funded) (Single Bid)
The Procurement Services Department recommends authorizing purchase from the single bidder, Balar Equipment Corp. at $641,839.40, including applicable sales tax.