Vendor Self-Service (VSS) System

 

The City of Mesa has a new system to register and maintain vendor accounts. 
 
AMS Vendor Self Service (VSS) provides vendors with a single entry point to register, provide payment and contact information, and select commodity interests and business types.  All vendors who wish to conduct business with the City will be required to update and maintain all information used for the notification of bid opportunities and issuance of payment in the VSS system. 
 

Vendors currently doing business with the City of Mesa will need to activate their account.
  Using your Company TIN, you will log in and establish a unique User ID and password and submit your registration.  Once activated, you will need to update your account by verifying the information on file and selecting your commodities. Please review the  Registration Guide for Active Vendors.
 

New vendors can register their company in the VSS application
by providing their Legal Name, TIN, and company information.  A W-9 is required to be submitted in order to be considered an “active” vendor and one the City can do business with.  You must email your W-9 to the Purchasing office or fax to 480-644-2655.  Please review the Registration Guide for New Vendors.
 

Foreign vendors can register their company in the VSS application
by providing their Legal Name, W-8 Form, and company information.  The W-8 will be required to be submitted in order to be considered an “active” vendor and one the City can do business with.  You must email your W-8 to the Purchasing office or fax to 480-644-2655.  Please review the Registration Guide for Foreign Vendors.

 

*Note that when registering, this site does not automatically Save when you exit.  Please resolve any errors and do not exit this site until you receive a confirmation of successful registration.  Failure to complete registration will require all fields to be re-entered when you return to the site.

This site will be unavailable each night between midnight and 2:00 am Arizona time. 

 

All information should be entered in Proper Case (upper/lower case) and according to the US Postal Service (USPS) Business Addressing Standards.  Do not use punctuation.
 
Please be sure to assemble the information below prior to registration:

  • Legal Business Name
  • New Vendors - W-9 Information (Organization Type and Classification) 
  • Taxpayer ID Number, Legal Business Address, City, State, Zip Code
  • Taxpayer ID Number Type (EIN or SSN)
  • Information for each Company Location
  • Contact Information (Contact Name, Address, Email, Phone) for each Address Type listed below:
    • Account Administrator (person responsible for your VSS on-line account)
    • Ordering
    • Payment
  • Business Type
  • Commodities – the City is using the National Institute of Governmental Purchasing (NIGP) 5-Digit Commodity classifications
  • EFT Payment Information *Optional.  This information can be added at a later time.  (Bank Routing number, ABA, Bank Account Number)

 

Once registered, you will be responsible for maintaining your organization’s account in the City of Mesa’s VSS application to receive future notifications of potential business opportunities. Please review the Vendor Guide for Registered Users.

Look for future enhancements of VSS to include publishing solicitations, emailing notifications for solicitations and amendments, notifying vendors of awards in addition to sending and receiving solicitation responses and questions.


Ready to get started?  Access the Vendor Self Service web portal

This site will be unavailable each night between midnight and 2:00 am Arizona time. 

 

General Questions:
City of Mesa Purchasing
480-644-6464
Email 
 
Construction and Design-related Questions:
City of Mesa Engineering
480-644-4415
Email

 
For processing of invoices, reference the Invoicing Guidelines


Local businesses who do not have access to a computer:
 

Mesa Library locations and hours

Human Resources Office
Mon – Thur
7 a.m. - 6 p.m.
20 E Main St, Ste 130


Please refer to Purchasing and Engineering pages for current Solicitation Opportunities.


Important Links

Vendor Self Service portal

Registration Guide for Active Vendors

Registration Guide for New Vendors

Registration Guide for Foreign Vendors

Vendor Guide for Registered Users

W-9 Information

US Postal Service Business Addressing Standards

Commodities