Processes and Procedures

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DIMES-buttonPRE-SUBMITTAL APPLICATIONS are the first step in any General Plan Amendment, Subdivision Plat, property rezone, council use permit or site plan review process.

The process starts with the submission of a completed application on line. The planning staff will review the request with various city departments including fire, solid waste, and transportation and then provide the applicant with preliminary information based on the information given.  Typically a meeting is held with the applicant three weeks after the receipt of the pre-submittal to review the comments received and help the applicant determine what steps would be needed to proceed with the development request.

Here is a link to a list of potential exhibits that may be provided for review at the pre-submittal.  At the pre-submittal conference, planning staff will verify the exhibits received and comments will only be provided on the exhibits that were received.

*Small Lot Residential Requests including RSL zoned lots, cluster developments, and townhomes require all of the following exhibits at the time of pre-submittal:

  • Project Description/Narrative showing existing and proposed uses
  • Site Plan, with dimensions showing existing and proposed improvements
  • Proposed product (fully dimensioned) including:
    • Floor plans
    • Plot plans
    • 4-sided elevations with colors and materials

    Please note:  If all of the exhibits listed above are not provided at the initial pre-submittal conference, a follow-up pre-submittal will be required.

PRE-APPLICATION MEETING is the first step to apply for variances, Special Use Permits, Development Incentive Permits, and Substantial Conformance Improvement Permits to be heard by the Board of Adjustment or Zoning Administrator Hearing Officer.

The pre-application process starts with an online submission of a completed application, which includes a description of the request and up-load conceptual plans (in a pdf file format) to illustrate the request. Some pre-application meetings may require payment of a fee; check the Schedule of Fees and Charges to see if a fee is required for your meeting.

Once the application is made, the applicant will be contacted by City staff to coordinate a meeting. Most pre-app meetings are held on Tuesday mornings. Applications must be submitted online a minimum of six days, Wednesday at Noon, prior to the scheduled meeting.

This meeting is "one on one" with a Planner and provides the applicant with preliminary feedback about the submitted information and direction on the next steps for first submittal.

ADMINISTRATIVE reviews do not require a pre-meeting with staff.  Administrative reviews are typically modifications to previously approved site plans, design review cases, or work on property within an established historic district or historic landmark (a certificate of appropriateness) by completing the required application.  If desired, you may contact a planner at (480) 644-2385 to determine if approval is needed.

Process Overviews.  Based on the information you receive when going through the pre-submittal or pre-application process, you are ready to begin the formal review processes. 



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